Privacy Policy
Sample non Profit (“we,” “us,” or “our”) is committed to protecting the privacy of everyone who visits our website or applies for a grant. This Privacy Policy explains what information we collect, how we use it, and your rights regarding that information.
By using our website, you agree to the practices described in this policy.
1. Information We Collect
Information you provide directly:
- Name, email address, phone number, and mailing address
- Medical diagnosis, treatment type, treatment facility, and physician name
- Treatment dates and insurance information
- Description of financial need
- Messages sent through our contact form
- Volunteer interest and availability information
Information collected automatically:
- IP address and browser type
- Pages visited and time spent on the site
- Referring website or search terms
- Device type and operating system
2. How We Use Your Information
We use the information we collect to:
- Review and process grant applications
- Communicate with applicants about their application status
- Verify treatment eligibility when required
- Respond to contact form inquiries
- Coordinate with volunteers
- Improve the website and user experience
- Comply with legal and regulatory obligations
We do not sell, rent, or share your personal information with third parties for marketing purposes.
3. Medical and Health Information
Grant applications require you to share certain health-related information. This information is used solely to determine grant eligibility and to verify active treatment status. We handle this information with care and limit access to authorized staff only.
We treat all health-related information you share with us as sensitive and confidential. We do not share your medical information with third parties except where required by law or where you have provided explicit written consent.
4. Analytics and Tracking
We may use analytics tools to understand how visitors use our website. These services may collect anonymized data such as page views, session duration, and general geographic region. You can typically opt out of analytics tracking via your browser settings or browser add-ons provided by the analytics service.
5. Spam Protection
Our forms use spam-protection tools that may analyze visitor behavior. Use of these tools is subject to the provider’s privacy policy and terms of service.
6. Data Retention
We retain grant application records for a minimum of seven years to support financial reporting, audit requirements, and legal compliance. Contact form messages and volunteer inquiries are retained for up to two years or until no longer needed.
7. Data Security
We use industry-standard security measures including encrypted connections (HTTPS), password hashing, and access controls to protect your information. No method of transmission over the internet is completely secure, and we encourage you to contact us immediately if you believe your information has been compromised.
8. Your Rights
You have the right to:
- Request access to the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your information, subject to legal retention requirements
- Withdraw consent for non-essential communications at any time
To exercise any of these rights, contact us at sales@qualeto.com.
9. Children’s Privacy
Our grant program is limited to adults age 18 and older. We do not knowingly collect personal information from anyone under 18. If you believe we have inadvertently collected such information, please contact us and we will promptly delete it.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Continued use of our website after changes are posted constitutes your acceptance of the revised policy.
11. Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us at sales@qualeto.com.